Tender Rules
Guidelines and procedures for participating in tenders through our
accredited sourcing agents
Guidelines and procedures for participating in tenders through our
accredited sourcing agents
For security reasons we do not publish tender lists online as it is done through our registered and accredited sourcing agents only.
The Local Content & General Procurement Act has published their 2025/2026 annual projects which comprises various items as advertised through our consultant agencies. Interested suppliers, individuals and companies should indicate their interest accordingly.
Local Content & General Procurement Act
Local Content & General Procurement Act has published their 2025/2026 annual projects which comprises various items as advertised through our consultant agencies. Interested suppliers, individuals and companies should indicate their interest accordingly.
It is open to all legal persons [participating either individually or in a group of tenderer and foreign companies] which are established in all countries or territory of the regions covered and/or authorized by the specific instruments applicable to the program under which the contract is financed.
All goods supplied under this contract must be of good quality.
Participation is also open to international organizations.
Participation of natural persons is directly governed by the specific instruments applicable to the program under which the contract is financed.
All interested companies that intend to bid for a contract must be registered as a contractor/supplier with the amount of US$ 1,455 (or in the currency of your quote if different from US Dollars) as the registration fee.
This payment should be made prior to the submission of bidding documents to this committee.
The tender registration fee is 100% Refundable to companies that do not meet nomination criteria for contract award within Two days (48 hours) of their formal disqualification from the tender participation process.
Contract can be signed and sent electronically i.e by E-mail, but should the commission request that the successful tenderer appear in person, then they should avail themselves at this invitation.
Bidders/Suppliers should submit the following bidding documents to this committee for consideration:
A Quotation/Proforma Invoice in either CIF or FOB covering the required products and quantities
An Application Letter/Letter of Intent stating suppliers interest and ability
An authorization letter appointing a local company as agent/representative
Completed copies of the company application/registration forms
Proof of payment for the tender registration fee of US$ 1,455 or in the currency of your quote if different from US Dollars
Company profile evidence of the company's registration as a legal organization in the country of origin
Names and positions of company's officials
All Tender Bidding Application Form(s) must be printed out and the company "MUST" fill and sign all required details manually by hand writing with a pen only as the Laws requires on all foreign tenders. Any document(s) which is not properly filled and signed, such application will be automatically rejected.
Register as a contractor/supplier by paying the registration fee and submitting required documents.
Submit all required bidding documents to the committee for consideration.
Tender evaluation and award of contract will be done in accordance with the procedures outlined.
Successful tenderers will be notified and contracts will be signed electronically or in person.
As per contractual Laws of the member states, every contract winner is mandated to provide a legal representative (Attorney) of national origin who should be a senior advocate of the country.
Every tenderer that wins a contract may be under obligation to pay government taxes where needed.
No information on meeting and site visit is published here, but will be duly communicated to both parties representatives when such arrangement is decided.
The approved items shall be delivered (and installed where required) within 360 days from the date of contract or as the case may be.
Every contract winner receives 80% in advance and the balance of 20% before shipment. But 100% advance payment may be considered in some exceptional cases.
All payments are made through bank wire transfer only.
*Subject to approval for exceptional cases only
The following selection criteria will be applied to tenderer. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole:
The average annual turnover of the tenderer must exceed the invoice value with 10% maximum.
The financial situation of the tenderer should not be in deficit, taking into account debts at the beginning and end of year.
The tenderer must have worked successfully on at least one project value 10% of the contract in fields related to this contract in the past two years.
The contracting authority must reply to all tenderer' questions at least 2 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be sent to them through their local agent.
NOTE: Private communication between the contracting authority and any company participating in the tender bidding process is prohibited.
Tender evaluation and award of contract will be done in accordance with the procedures outlined in the latest guidelines and instructions for the implementation of provincial preference policy and in accordance with the public tender Act, 2006 (Act 691), The provincial preference Act and associated regulations.
All written communications for this tender procedure and contract must be in English.
Contact our team to learn more about the tender process or to register as a supplier.